At first, if you know how to work with Excel, it is possible to do the administration and the invoices with this program.


At first, if you know how to work with Excel, it is possible to do the administration and the invoices with this program. But beware, any small mistake in a formula can have serious consequences. For a larger company or with multiple users, Excel is not fit. Other options could be:

  • Free software packages via internet: easy, inexpensive and pretty good for startup. In Spain several companies offer free packages. The big disadvantage of this option is that they are usually not flexible and for changes or updates are usually paid.
  • Open Source software: these programs are more flexible than the previous ones, since being the open codes it is possible to make changes in the functionalities and even to create yourself how you want to direct / control your own projects. An example of this type of software is found in the US Company Gnu Cash, which offers on its website these types of services for free.
  • Acquire software for your computer or for the company network. In Spain there are many suppliers and standard packages. The price depends on the number of users, possibilities and personalized options. The most used packages are Cost-plus and Factor plus. They are standard packages that can be purchased in many stores. The disadvantage of these programs is that being standard reduces their flexibility and personalization. However, they offer the possibility of buying additional modules.
  • Software provided by your manager. It is often your own manager who provides you with the software to work with. Thus, it will be easier to share all the data of your company, since it will be the manager who performs all the accounting (or part of it) in your company.
  • Software as a Service (SAAS). This type of accounting program is becoming more popular. A specialized company offers software with internet access. The advantages are that the information is always accessible and the data is secured directly from the provider's server. It is also possible to access with several users even with different rights. 

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